Features
Every capability inside Vxara. Built for shops that live and die on parts.
Multi-location inventory
Real quantities at the warehouse, on every truck, and in per-job bins. Every movement logged with cost.
- Warehouse, truck, and per-job bin locations
- Weighted-average part costing
- QR labels for items, bins, trucks, and job kits
- Back-order views grouped by supplier
- Reorder views grouped by supplier
- Serialized asset assemblies (a drive inside a server inside a rack)
Jobs, pick lists & bins
Every job gets a staging bin. Pick from any location. Custody logged from shelf to truck to job.
- Auto-created staging bin per job
- Pick across multiple locations
- Bin custody + shipping tracking numbers
- Job photos
- Job checklists
- Time tracking
Customer portal
Customers approve quotes online with a signature, see deposits and balances, and tell you when payment is sent. No login. No app.
- One-link quote approval with signature
- Deposit & balance visibility
- Customer-reported payments (e-transfer, cheque)
- Editable email templates
- Per-company SMTP
Scheduling calendar
Month view with jobs and incoming purchase orders. Jobs booked before their parts land turn red.
- Month view of jobs and POs
- Parts-risk highlighting
- Ops board view for a shop TV
- Toggleable dashboard widgets
Canadian billing done right
GST/HST/PST by province, deposits applied to the final invoice, e-transfer friendly, GST reports for filing.
- GST/HST/PST by province
- Staged deposits
- Progress billing
- Full-detail final invoice
- Deposits applied automatically
- GST reports for filing
Recurring revenue
Service agreements create scheduled jobs. Recurring invoices send themselves.
- Service agreements
- Auto-generated recurring jobs
- Recurring invoices
Platform
Built to plug into your shop and grow with it.
- REST API with bearer tokens
- First-run setup wizard: new shop live in under 10 minutes
- Hosted in Canada or self-hosted with Docker
- Multi-tenant with hard data isolation