VxaraVxara
Early access · Canada

Know where every part is.
Get paid for every one.

Vxara runs your warehouse, your trucks, your jobs, and your invoices in one place — built for Canadian field service shops.

See how it works
app.vxara.com
Revenue this month
$84,210
+12%
Open jobs
27
6 booked today
Trucks active
8 / 10
2 in shop

Sales trend

Last 6 months
$52K
Feb
$61K
Mar
$58K
Apr
$71K
May
$78K
Jun
$84K
Jul

Job board

Today
  • HVAC install · 123 Main St
    Ready to invoice
  • Boiler service · 456 Oak Ave
    Parts staged
  • Rooftop swap · 789 Elm St
    In progress
  • Panel upgrade · 321 Pine Rd
    Waiting on parts

Low stock alerts

Warehouse · Trucks
  • 3/4" copper elbow
    Warehouse A
    4 left
  • R-410A refrigerant
    Truck 03
    1 left
  • 24V transformer
    Warehouse A
    6 left
  • PEX crimp rings ½"
    Truck 07
    0 left

Invoice status

This week
  • HG-2041
    Paid
    $8,841
  • HG-2042
    Pending
    $3,200
  • HG-2043
    Sent
    $12,500
  • HG-2044
    Overdue
    $1,890
Problem

Parts vanish between the warehouse and the truck.

Problem

Quotes sit unsigned for weeks.

Problem

The final invoice never matches the quote.

How it works

Five steps. Quote to paid.

Step 1
Quote

Build a quote with parts and labour in minutes.

Step 2
Approve

Customer signs and pays a deposit online.

Step 3
Schedule & pick

Book the job. Pick parts from any location.

Step 4
Do the job

Techs work off checklists, photos, and time.

Step 5
Invoice & paid

Full invoice. Deposit applied. Payment logged.

Everything a shop actually needs

Multi-location inventory

Real quantities at the warehouse, on every truck, and in per-job bins. Every movement logged with cost.

Pick lists & bins

Jobs get a staging bin automatically. Pick from multiple locations. Track custody and shipping numbers.

Customer portal

Customers approve quotes online with a signature, see deposits and balances, and tell you when payment is sent. No login. No app.

Scheduling calendar

Month view with jobs and incoming purchase orders. Jobs booked before their parts land turn red.

Canadian billing done right

GST/HST/PST by province, deposits applied to the final invoice, e-transfer friendly, GST reports for filing.

Recurring revenue

Service agreements create scheduled jobs. Recurring invoices send themselves.

Customer portal

Sign-off in one click. Deposits attached.

Send a quote link. Your customer signs, pays the deposit, and gets a receipt. You get a job in the pipeline.

portal.vxara.com/q/HG-2041
Quote HG-2041

Rooftop unit replacement

Awaiting signature
Subtotal
$8,420.00
GST (5%)
$421.00
Deposit due
$2,210.25
Total
$8,841.00
Sign here
Scheduling

Never book a job the parts can't cover.

Purchase orders land on the calendar. Jobs booked before their parts arrive turn red — before a tech shows up empty-handed.

app.vxara.com/schedule

March 2026

Month view
S
M
T
W
T
F
S
1
2
3
HVAC install
4
5
6
7
PO #4412 in
8
9
10
Rooftop swap
11
12
13
14
Boiler service
15
16
17
18
PM visit
19
20
21
22
Panel upgrade
23
24
25
26
27
28
Job booked before parts land
Pick & bin custody

Every part tracked from shelf to truck to job.

A staging bin is created for each job. Pick across locations. Every hand-off is logged, with QR labels and shipping numbers.

app.vxara.com/jobs/J-1188/pick

Pick list · J-1188

  • 2x 24V transformer
    Warehouse A · Row 3
  • 1x R-410A 25lb
    Truck 03
  • 6x ½" copper elbow
    Warehouse A · Row 1
  • 1x Thermostat T6 Pro
    Warehouse B

Bin custody

Bin JK-1188QR: JK1188-04
Staged by M. Chen · Wed 8:14a
Loaded to Truck 03 · Wed 8:42a
Ship track 1Z999AA10123

Multi-tenant with hard data isolation. Your data is yours. Hosted in Canada or self-hosted with Docker.

Be first in line.

Early access is limited to 20 shops.